1. Who are we?

The Plover Rovers are a registered charity dedicated to enhancing ocean literacy and improving science communication by working with the marine scientific community to bring relevant science into coastal communities and bridge the gap between science and society.

2. Our commitment to your privacy

We are committed to keeping your personal details safe. This policy explains how and why we use your personal data, to ensure that you remain informed and in control of your information.

Any references to the Plover Rovers, or to ‘we’ or ‘us’ refer to:
• The Plover Rovers. We are a registered charity in England and Wales, and our registered charity number is 1189992.


We use two key definitions to describe people mentioned in this policy. These are definitions used by the Information Commissioner’s Office (ICO), the UK’s independent body set up to uphold information rights (www.ico.org.uk)

• ‘Data subject’: this is you. As the data subject, we respect your right to control your data.
• ‘Data controller’: this is us, the Plover Rovers. With your permission, we determine why and how your personal data is used (as outlined in this policy).

We will never sell your personal data.

Should you wish to find out more about the information we hold about you, or about our privacy policy, please contact us:

Scott Xavi Gudrich (Director)
Telephone: 07594 993461
Email: plover.rovers@gmail.com
4 Whitedown Cottages, Alton, GU34 1HF

 

We use your personal data to keep in touch with you.

We will only ever collect, store and use your personal data when we have an identified purpose and reason to do so. The ICO refers to this as a ‘lawful basis’. Further information about why we collect your personal data is outlined below.

 

a) To administer your donations

We collect your personal data to administer your donations, which may involve:
• Sending you a thank you letter
• Getting in touch should there ever be any issues processing your donation

The ICO define the lawful basis for processing your data for these purposes as ‘contractual’.

b) To send you information about our work

We also collect your personal data so that we can send you information about our work that we feel will be of interest to you, this includes our newsletter, fundraising appeals, volunteering opportunities and other activities.

This information is in addition to that outlined in section a) and is defined as ‘direct marketing’ by the ICO.

As defined by the ICO, we use this lawful base for processing your data for ‘direct marketing’ purposes:

i) Legitimate interest
This is where we have identified a genuine and legitimate reason (see section 3c) for contacting you, which crucially does not override your rights or interests

We use legitimate interest to send you the information listed above by email.

We respect your right to update the way we get in touch with you about our work at any time.

c) To enable you to volunteer with us

If you are a Plover Rovers volunteer, we collect your personal data so that we can keep in touch with you about, for example:
• changes to volunteer work programmes that you may be taking part in
• the positive impact you have on our work

a) Basic information
We will usually collect basic information about you, including your name, postal address, telephone number, email address and your bank details if you are supporting us financially. 

We collect this data from you directly. Sometimes this is in person; other times, it is over the telephone, in writing or through an email. 

b) Getting to know you better
We also collect information about you that helps us to get to know you better. This may include:
• records of donations you’ve made
• your preferences of how you would like us to contact you
• ways you’ve helped us through volunteering your time
• records of events you’ve attended, or campaigns or activities that you’ve been involved in

Sometimes we will collect other information about you such as your date of birth and gender. When we do so, we will be very clear as to why we are collecting such information, and we will only do so with your specific consent and permission.

Once again, we collect this data from you directly.

Other ways in which we collect personal data to get to know you better include:

i) Our website
Our website uses ‘cookies’ to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.

Our cookies help us:
• Make our website work as you'd expect
• Remember your settings during and between visits
• Improve the speed/security of the site
• Allow you to share pages with social networks like Facebook
• Continuously improve our website for you

c) Sensitive personal data
We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about supporters. However, there are some situations where this will occur.

When we do so, we will be very clear as to why we are collecting such information, and we will only do so with your specific consent and permission. In these situations, we collect the data from you directly.

If you are a volunteer then we may collect extra information about you, for example:
• references
• criminal records checks
• details of emergency contacts
• medical conditions

We may also collect sensitive personal data in case of an accident during one of our events. This information will be retained for legal reasons, for safeguarding purposes and to protect us (including in the event of an insurance or legal claim). If this does occur, we’ll take extra care to ensure your privacy rights are protected.

d) Children and young people 
In line with data protection law, we will not collect, store or process your personal details if you are under 13 years of age; unless we have the express permission from your parent or guardian to do so.

a) Security
All of the personal data we process is processed by our volunteers in the UK. 

Electronic data and databases are stored on spreadsheets on google drive and we control who has access to this information. Our volunteers are aware of data protection regulations and the few volunteers who handle personal data are monitored to make sure they exercise great care in dealing with this data. .

b) Payment security

If you use a credit card to donate, we will pass your credit card details securely to our payment provider (PayPal). 

We comply with the payment card industry data security standard (PCI-DSS) published by the PCI Security Standards Council, and will never store card details.

Of course, we cannot guarantee the security of your home computer or the internet, and any online communications (e.g. information provided by email or our website) are at the user’s own risk.

c) Data retention policy
We will only use and store information for as long as it is required for the purposes it was collected for. We continually review what information we hold, and delete what is no longer required.

We respect your right to control your data. Your rights include:

a) The right to be informed 
This privacy notice outlines how we capture, store and use your data. If you have any questions about any elements of this policy, please contact us.

b) The right of access
If you wish to obtain a record of the personal data we hold about you, through a Subject Access Request, we will respond within one month.

c) The right to rectification
If we have captured information about you that is inaccurate or incomplete, we will update it.

d) The right to erase
You can ask us to remove or randomise your personal details from our records.

e) The right to restrict processing
You can ask us to stop using your personal data.

f) The right to data portability
You can ask to obtain your personal data from us for your own purposes.

g) The right to object
You can ask to be excluded from marketing activity.

h) Rights in relation to automated decision making and profiling
We respect your right not to be subject to a decision that is based on automated processing.

For more information on your individual rights, please see the Information Commissioner’s Office.

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.

 

Our cookies help us:

  • Make our website work as you'd expect

  • Remember your settings during and between visits

  • Improve the speed/security of the site

  • Allow you to share pages with social networks like Facebook

  • Continuously improve our website for you

We do NOT use cookies to:

  • Collect any personally identifiable information (without your express permission)

  • Collect any sensitive information (without your express permission)

  • Pass personally identifiable data to third parties

  • Pay sales commissions

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org

 

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

We are not responsible for the privacy practices or the content of any other websites linked to our website. If you have followed a link from this website to another website you may be supplying information to a third party.

We will never sell your personal data. When sharing your data with us, if you have opted-in to receive further contact, we may get in touch with information about our partners, or third party products and services, for example volunteering oppurtunities with a local NGO, but these communications will always come from The Plover Rovers. 

Should you wish to find out more about the information we hold about you, or about our privacy policy, please contact us:

Scott Xavi Gudrich (Director) 
Telephone: 07594 993461
Email: plover.rovers@gmail.com
4 Whitedown Cottages, Alton, GU34 1HF

3. Why do we collect your personal data?

4. What kind of personal data do we collect and how do we collect it?

5. How do we store your data

6. Your Rights

7. Our use of cookies

8. Leaving our website

9. Sharing data

10. Get in touch

ABOUT US >

The Plover Rovers are a charity dedicated to enhancing ocean literacy and empowering coastal communities through delivering exciting scientific talks all along the English Coast Path.

We are a registered charity in England and Wales (1189992).

Proud to partner with:

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CONTACT >

T: 07594 993461

E: plover.rovers@gmail.com

© 2020 by Scott Gudrich.

Plover Rover Logo: Design by Sabu Gudrich, Ringed Plover photograph by Charles J. Sharp. Licensed under CC BY-SA 4.0

Changes: image reversed, shoes added

Privacy & Cookie Policy
 

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